PSA Software for midsized businesses

Take on more work, protect margins and keep delivery on track

Bring pipeline, delivery, resourcing and financials into one place, so you can plan capacity against upcoming work, keep projects on budget and give leadership a current view of performance across the firm.

See Magnetic configured around how your teams actually operate

Dashboard showing three employees’ remaining capacity hours and a resource finder with criteria for skill, team, and title.
Profitability dashboard showing average margin 29%, margin 48,750, total billing 996,000, and hours cost 573,500 with chart.
Magnetic pipeline forecast dashboard showing sales data, new vs. more business stats, and sales funnel probabilities.
Rated 4.5/5 on G2 and Capterra
Exonic SolutionsClicksConversation LabPlatform45
G2 High PerformerUsers Love Us on G2

How midsize firms operate

As firms grow, quotes, project plans, timesheets, resourcing planning and reporting often end up spread across different systems. Keeping everything aligned takes more time and makes it harder to stay on top of what is happening across the business. Magnetic brings these areas together in one place, so teams can work from the same information.

Different teams, different systems

The better Magnetic way

Manage more clients, projects and people from one place

Magnetic covers the workflows that become harder to coordinate as the business grows, from pipeline and resourcing to project financials, reporting and approvals.

Match upcoming work to the people available

See what is likely to close alongside capacity for the same period, so sales and delivery can understand what the team can realistically take on.

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Weighted pipeline value
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Capacity for the same period
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Sales and resourcing connected
Pre-sales cost tracking in Magnetic

Manage work consistently across teams

Give teams a shared structure for projects, tasks and status while giving leadership a consistent view of delivery across the firm.

Project view in Magnetic
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Projects and tasks in one system
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Consistent project status
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Firm-wide delivery visibility

Keep budgets, time and project costs connected

Track the numbers that determine margin as work progresses, with warnings when a project approaches the limits you set.

Timesheet view in Magnetic
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Budgets vs actuals
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Over-servicing warnings
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Project margin in real time

Manage capacity across the whole firm

See who has room, who is fully allocated, and where upcoming work creates a resourcing gap, across teams and roles.

Margin protection view in Magnetic
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Firm-wide capacity
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Availability across teams
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Forward resource planning

Bring operational reporting into one system

Build dashboards and reports   from the same project, resourcing and financial information your teams use every day.

Reporting dashboard in Magnetic
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Live dashboards
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Custom reports
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Connected operational data

Automate approvals across teams

Route budgets, expenses, timesheets and other approvals to the right people automatically, with rules configured around different teams and reporting lines.

Reporting dashboard in Magnetic
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Automated approval routing
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Configurable rules
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Flexible workflows by team

👋 See how Magnetic works across your firm

See how pipeline, resourcing, project delivery, approvals and reporting can work across your teams in one platform.

How Magnetic compares with other tools for midsize businesses

Magnetic gives mid-sized professional services firms the operational depth they need across sales, delivery, resourcing and finance, without the implementation overhead of a traditional PSA.

Magnetic
Pipeline and capacity in one view
Higher tier
Separate modules
Not confirmed
Project margin while work is active
Higher tier
Resource planning across teams
Higher tier
Enterprise only
Project templates and custom statuses
Limited detail
Reporting across teams and clients
Higher tier
Higher tier
Starting price (per user/per month)
$13
$19,90*
$9-24
$39+

Comparison based on information that is publicly available as of August 2026. Features, packaging and prices may change and differ according to the plan, region or contract. For the most up-to-date information, please visit each provider's website.

pipeline and capacity

Know whether your team can deliver what sales is forecasting

Bring weighted pipeline and resource capacity into the same view, so sales can see what the team can realistically take on and resource managers can plan hiring or contractor needs before work is confirmed.

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Compare weighted pipeline with capacity for the same period
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Resource gaps visible before a deal closes
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Plan hiring or contractor needs against expected demand
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Gives sales and delivery one view of what the team can take on
Magnetic resourcing
Magnetic resourcing
project financials

Know how projects are performing before month-end

Magnetic keeps budgets, time, costs and billing connected to every active project, so finance and delivery can see performance across the portfolio without waiting for month-end reporting.

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Compare budget versus actual across every active project
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See current margin by project, client or team
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Identify over-servicing before work is complete
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Keep delivery and finance working from the same project numbers
Reporting

Walk into leadership meetings with current numbers

Leadership reporting should not start with exports from several systems. Magnetic builds dashboards from the project, resourcing and financial data teams already use, so the latest position is available without a separate reporting cycle.

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Dashboards using current project, resourcing and financial data
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Reports that reflect the latest project numbers
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Less manual report preparation
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One consistent reporting structure
Magnetic resourcing
Go deeper on midsize business fit

Give every team structure without forcing them to work the same way

As more people and teams use the system, Magnetic gives the firm a consistent operating structure while allowing different workflows where they are genuinely needed.

Use consistent project templates, statuses and reporting across the firm, while allowing teams to configure workflows around the work they deliver.

Standardise project setup and reporting

Bring new hires into one system

Give new people one place for projects, time, resourcing and approvals instead of introducing a different tool for every part of the job.

Add approvals without adding manual admin

Route budgets, expenses and timesheets to the right people as teams, managers and reporting lines become more complex.

Add teams or service lines without rethinking your stack

Use the same platform as the firm adds people, offices or services, while reporting still rolls up across the business.

Customer story

How Hoorah Digital runs multiple teams and service lines in Magnetic

Billy Einkamerer, Managing Director at Exonic Solutions
Clyde Mallon
CEO, Hoorah Digital
"Managing jobs, keeping on top of tasks, and navigating the system is simple, saving us time and giving us clarity."
Hoorah Digital uses Magnetic across traditional agency work, creative production embedded Hoorah Inside teams. Each part of the budget can work around its own requirements while leadership keeps one view across delivery, resourcing and performance.
Read the Hoorah Digital story
integrations

Connect Magnetic with the tools your firm already uses

Keep accounting, calendars, communication and approvals linked to the work happening in Magnetic, without relying on manual exports between systems.

Xero
Accounting
Slack
Productivity
Sage
Accounting
Google Calendar
Productivity
Zapier
Automation
Xero
Accounting
Slack
Productivity
Sage
Accounting
Google Calendar
Productivity
Zapier
Automation
Quickbooks
Accounting
Campaign monitor
Marketing
Ziflow
Approvals
Outlook
Productivity
Pastel
Accounting
Campaign monitor
Marketing
Ziflow
Approvals
Outlook
Productivity
Pastel
Accounting
Timeboost
Productivity
Web lead capture
Marketing
Xero
Accounting
Slack
Productivity
Campaign monitor
Marketing
Timeboost
Productivity
Web lead capture
Marketing
Xero
Accounting
Slack
productivity
Campaign monitor
Marketing

…and 400+ more apps through Zapier.

Explore all integrations →

PSA software trusted by professional services firms with multiple teams

Agencies, consultancies and other service firms use Magnetic to manage pipeline, delivery, resourcing and financial performance across the business.

4.5/5 on G2 & Capterra

Questions? We have answers.

Didn't find your question here? No worries - our team is ready to help, anytime.

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Book a call
When does a growing firm need a PSA platform instead of separate tools?
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Usually once sales, delivery, resource planning and finance are run by different people on different systems and keeping the picture accurate between them has become its own ongoing job. That reconciliation work is the signal, not headcount alone.

Can Magnetic connect sales forecasts with resource capacity?  
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Yes! Pipeline value and team capacity can be viewed together, so upcoming demand can be checked against the people available before a deal closes.

Can different teams use different workflows inside the same system?  
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Yes. Approval routing and workflows can be configured by team or service line, so different parts of the firm can work in the way they need while leadership retains a consistent view across the business.

How long does implementation take for midsize firms?
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A typical rollout takes between 2-3 weeks, although the exact timeline depends on how fast your firm wants to make the switch, the workflows being configured and how much data needs to be migrated. You can read more in our PSA migration guide.

See how Magnetic could work across your firm

Book a demo to see Magnetic configured around your teams, workflows and reporting requirements.

Book a demo