Exonic Achieves 80% Increase in Project Visibility by Consolidating Operations in Magnetic

About Exonic Solutions 

Exonic Solutions is a specialist software consultancy based in Johannesburg, South Africa. With a strong focus on solving complex business problems through custom software development and systems integration, the team operates in a high-velocity environment - often managing overlapping projects, tight deadlines, and resource constraints. 

As the business matured, the cracks in their operational setup began to show. Core project, finance, and resource management tasks were spread across multiple tools, requiring manual updates, duplicated effort, and constant reconciliation. Visibility was limited, costing models were inconsistent, and team capacity was often guessed, not measured. 

The Challenge: Disconnected Systems and Delayed Decisions 

Exonic’s operational structure relied heavily on manual processes and siloed tools one for scheduling, another for quoting, and another for time tracking and financials. This created inefficiencies across the board. 

Without a central system, it was difficult to answer fundamental questions like: 

• Where is time being spent? 
• How do actuals compare to estimates? 
• When can we realistically start new work? 

The team spent unnecessary hours stitching together information, slowing decisions, increasing admin, and making it difficult to confidently scale. 

The Solution: One Platform That Brings It All Together 

Magnetic was introduced through a referral and after exploring the platform, Exonic saw an opportunity to replace multiple systems with one integrated solution. 

What stood out most was Magnetic’s ability to consolidate job tracking, scheduling, financials, and reporting into a single, flexible interface. Features like real-time job visibility, effortless timesheet capture, and native Xero integration made it easier to track performance without adding process overhead. 

Although adoption took longer than anticipated - mainly due to internal change management - the rollout was smooth and well supported. Once live, the team quickly began to experience the benefits of working within a connected operational framework. 

The Results: 80% More Visibility, 50% Better Scheduling, 45% Less Admin 

Since switching to Magnetic, Exonic has significantly improved both day-to-day execution and long-term planning. With all project data and resource tracking now in one place, the team has a real-time view of workload, effort, and performance—without needing to chase down updates. 

Tangible outcomes include: 

• 80% improvement in project visibility ‍
• 50% improvement in scheduling and task management accuracy ‍
• 45% reduction in time spent on admin tasks ‍
• Clear cost savings, thanks to eliminating the need for multiple paid tools 

The integration with Xero has also streamlined financial workflows, allowing the team to generate estimates and quotes without manual reconciliation, saving time and reducing the risk of error. 

“We’ve seen the value firsthand. Magnetic has helped us replace the noise of multiple tools with a single, reliable system that actually supports how we work.”
- Billy Einkamerer, Managing Director, Exonic Solutions 

Business Impact: From Guesswork to Confidence 

With Magnetic, Exonic has built a more disciplined, data-driven approach to operations. Team capacity is no longer estimated based on gut feel; it’s visible. Costing is based on actual effort, not assumptions. And project decisions are grounded in up-to-date data. 

In the short term, this has translated into better handovers, faster turnaround times, and less friction between delivery and operations. In the long term, the team is using Magnetic’s insights to inform pricing strategies, forecast hiring needs, and plan new work more accurately. 

A Platform That Scales With the Team 

While no system is without its challenges, the team has found Magnetic responsive and committed to improving. Support tickets are resolved quickly, and suggestions for platform enhancements are taken seriously. 

Exonic is now exploring how to expand their use of the platform - particularly across pipeline management and pre-sales processes - to further improve alignment between commercial planning and delivery capacity. 

Final Thoughts 

By replacing disconnected tools with a single, purpose-built platform, Exonic has transformed how they operate - from the ground up. What was once fragmented is now fully visible. What was once manual is now streamlined. And what was once uncertain is now measurable. 

For growing firms looking to build smarter, more scalable operations without bloated overhead - Magnetic delivers. 

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