Resource Management
Easily Manage Your Team’s Workload & Keep Projects on Track
Spend less time juggling schedules and more time getting work done. Magnetic gives you a clear view of your team's workload, so you can assign tasks smarter, prevent burnout, and keep projects moving without the chaos.
Free for 14 days | No credit card required
Join 100's of Professional Service Firms Using Magnetic
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The Magnetic Difference
Take the stress out of managing your team
Know Who's Available Instantly
No more wasted time chasing team updates. Quickly check availability and assign tasks in seconds
Keep Workloads Balanced
Keep workloads balanced so no one is drowning in tasks while others sit idle.
Adapt Quickly When Plans Change
Plan ahead, adjust schedules instantly, and keep projects moving forward.
Cut Admin Work in Half
Automate scheduling, tracking, and task assignments so you can focus on real work.
Workload Balancing Tools
Real-time Capacity Tracking
Visual Project Timelines
Workload Balancing Tools
Magnetic Tools & Features
Everything you Need to Keep your Team Aligned and Productive
Magnetic gives your team everything you need to manage projects from end to end, in one intuitive platform. Plan timelines, track budgets, assign resources, get approvals, and collaborate in real time without the chaos of switching between apps.
Capacity Planning
Get clear insights into your team’s capacity, prevent burnout, and ensure optimal productivity across every project.
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Resourcing by Role or Skill
Filter and assign work based on capability, not just availability. Make sure the right people are assigned to the right work based on fit and experience.
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Forward-Looking Resource Forecasts
See projected demand based on pipeline and project timelines. Plan headcount, contract needs, or hiring in advance with accurate data.
Time Entry Monitoring
Stay on top of who’s logging time, when, and where gaps are forming. Improve data accuracy to make better resourcing and billing decisions.
Team Scheduler
Visualise and manage bookings across teams with a calendar-style interface. See who’s assigned where, identify unallocated time, and make quick adjustments as priorities shift.
Gantt Charts
Plan visually with timelines that reflect real project progress. Adjust dependencies, shift deadlines, and see the downstream impact of every scheduling change.
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Kanban Views
Track tasks and team progress in real time. Use status-based workflows to quickly see what’s in progress, blocked, or ready for review.
Project Status Views
Monitor the status of each project in real time. Identify progress, spot delays, and stay fully informed.
Live Project Updates
Stay in sync without the constant check-ins. Magnetic gives you real-time visibility into who’s working on what and where things are falling behind.
Smarter Resource Planning Starts Here
Manage your team with clarity, even when projects overlap and priorities shift. Magnetic helps you balance capacity, adjust deadlines, and scale delivery. Try it
Free for 14 days | No credit card required
Advance Reporting
Stop Wrestling with Spreadsheets, See Your Profits in Real Time.
Track key metrics like profitability, resource usage, and forecasts. Use real-time data to monitor performance and make smarter decisions.
Get the Full Picture on Your Teams Workflow
Get a real-time view of how your team’s time is divided across projects and who’s available for upcoming work, so you can optimise assignments, plan ahead, and prevent overload before it happens.
Workload distribution views
Capacity vs. demand analysis
Utilisation rates
Track Over-Serviced Projects and Profitability Risks
Quickly spot when hours exceed estimates and identify projects at risk of profitability loss. Pinpoint where you're over-delivering and take action early to realign efforts and protect your bottom line.
See billed vs actual hours
Monitor scope creep
Access historical trends
Get client specific insights
Monitor Project Profitability at a Glance
See which projects are driving healthy margins and which are underperforming. Get instant visibility into profit trends across active and completed work, so you can make smarter decisions and take action early.
Profitability trends
Budget vs actual insights
Project ROI
Project cost and expense tracking
Use actionable insights from Profitability Reports to ensure every project contributes to your business’s growth and success.
how magnetic compares
What Magnetic Replaces
When resource planning, scheduling, and utilisation tracking are spread across spreadsheets and siloed systems, it’s nearly impossible to stay ahead. Magnetic brings everything into one place, so you can deploy the right people at the right time, balance workloads, and make smarter resourcing decisions in real time.
With Magnetic
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Spreadsheets for capacity planning and utilisation
Manual processes for tracking who’s working on what
Disconnected time tracking tools with no link to resourcing
No visibility into availability or project conflicts
Reactive resourcing based on gut feel, not data
Lack of forward-looking insights for hiring or reallocations
Poor collaboration between project, ops, and resource teams
Legacy Setup
Live resourcing dashboard aligned to project phases and deadlines
Integrated time tracking that feeds directly into capacity planning
Smart scheduling tools to balance workloads and avoid burnout
Real-time visibility into utilisation, availability, and gaps
Forecasting tools to plan ahead for hiring or shifting resources
Clear view of overbooking, underutilisation, and project demand
Seamless coordination between ops, PMs, and department leads
Connect the dots across your tech stack
Magnetic integrates with your CRM, accounting, and other core systems, so data flows smoothly and teams work in sync. Need more? Use Zapier to plug into hundreds of other tools, fast.
Campaign Monitor
Google Calendar
Zapier
Xero
Ziflow
Lead capture
Gmail
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Microsoft Outlook
Slack
Zoho Mail
Timeboost
Sage One
Free for 14 days | No credit card required
Make team management effortless with magnetic
Balance workloads, align availability, and keep every project resourced, without the chaos of spreadsheets or disconnected tools.
Resource Management FAQs
Everything you need to know about timesheets and timetracking with Magnetic
How does Magnetic ensure teams aren’t overbooked or underutilised?
With over-servicing dashboards and real-time resource tracking, Magnetic allows you to see when a project is using more resources than planned. This helps you adjust workloads, manage scope creep, and protect your margins.
How does Magnetic help with capacity vs. demand analysis?
Magnetic provides clear insights into resource demand vs. availability, helping you make informed hiring decisions, plan workloads accurately, and prevent bottlenecks before they happen.
Does Magnetic help with managing remote or hybrid teams?
Yes! With real-time updates, workload visibility, and remote-friendly tools, Magnetic makes it easy to manage distributed teams effectively—ensuring collaboration and accountability across locations.
Can resource management help improve project profitability?
Yes! Magnetic helps track billable hours, monitor project costs, and prevent over-servicing. With profitability reports and real-time financial insights, you can ensure projects remain profitable while maximising team efficiency.
Can I adjust team allocations mid-project?
Absolutely! Magnetic allows for real-time adjustments, so if priorities shift, you can reallocate resources on the fly—ensuring deadlines stay on track without overburdening your team.
How quickly can we implement Magnetic for our team?
Magnetic is designed for fast and easy onboarding. Most teams can start using it within a 2-3 weeks and our team provides personalised support and training if needed.
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