Easily Manage Your Team’s Workload & Keep Projects on Track

Spend less time juggling schedules and more time getting work done. Magnetic gives you a clear view of your team's workload, so you can assign tasks smarter, prevent burnout, and keep projects moving without the chaos.

Free for 14 days | No credit card required

Join 100's of Professional Service Firms Using Magnetic

The Magnetic Difference

Take the stress out of managing your team

Know Who's Available Instantly

No more wasted time chasing team updates. Quickly check availability and assign tasks in seconds

Keep Workloads Balanced

Keep workloads balanced so no one is drowning in tasks while others sit idle.

Adapt Quickly When Plans Change

Plan ahead, adjust schedules instantly, and keep projects moving forward.

Cut Admin Work in Half

Automate scheduling, tracking, and task assignments so you can focus on real work.

Workload Balancing Tools

Real-time Capacity Tracking

Visual Project Timelines

Workload Balancing Tools

Magnetic Tools & Features

Everything you Need to Keep your Team Aligned and Productive

Magnetic gives your team everything you need to manage projects from end to end, in one intuitive platform. Plan timelines, track budgets, assign resources, get approvals, and collaborate in real time without the chaos of switching between apps.

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Screenshot of Magnetic's resource overview, detailing team members such as a 'System Designer' or 'Senior Architect' with their specific remaining capacity, crucial for efficient resource allocation.

Capacity Planning

Get clear insights into your team’s capacity, prevent burnout, and ensure optimal productivity across every project.

Resourcing by Role or Skill

Filter and assign work based on capability, not just availability. Make sure the right people are assigned to the right work based on fit and experience.

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Forward-Looking Resource Forecasts

See projected demand based on pipeline and project timelines. Plan headcount, contract needs, or hiring in advance with accurate data.

Time Entry Monitoring

Stay on top of who’s logging time, when, and where gaps are forming. Improve data accuracy to make better resourcing and billing decisions.

Team Scheduler

Visualise and manage bookings across teams with a calendar-style interface. See who’s assigned where, identify unallocated time, and make quick adjustments as priorities shift.

Gantt Charts

Plan visually with timelines that reflect real project progress. Adjust dependencies, shift deadlines, and see the downstream impact of every scheduling change.

Kanban Views

Track tasks and team progress in real time. Use status-based workflows to quickly see what’s in progress, blocked, or ready for review.

Project Status Views

Monitor the status of each project in real time. Identify progress, spot delays, and stay fully informed.

Live Project Updates

Stay in sync without the constant check-ins. Magnetic gives you real-time visibility into who’s working on what and where things are falling behind.

Smarter Resource Planning Starts Here

Manage your team with clarity, even when projects overlap and priorities shift. Magnetic helps you balance capacity, adjust deadlines, and scale delivery. Try it

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Free for 14 days | No credit card required

Thoughtful woman with Magnetic's resource management interface displaying task progress and duration for assigned team members.

Advance Reporting

Stop Wrestling with Spreadsheets, See Your Profits in Real Time.

Track key metrics like profitability, resource usage, and forecasts. Use real-time data to monitor performance and make smarter decisions.

Get the Full Picture on Your Teams Workflow

Get a real-time view of how your team’s time is divided across projects and who’s available for upcoming work, so you can optimise assignments, plan ahead, and prevent overload before it happens.

Workload distribution views

Capacity vs. demand analysis

Utilisation rates

Track Over-Serviced Projects and Profitability Risks

Quickly spot when hours exceed estimates and identify projects at risk of profitability loss. Pinpoint where you're over-delivering and take action early to realign efforts and protect your bottom line.

See billed vs actual hours

Monitor scope creep

Access historical trends

Get client specific insights

Monitor Project Profitability at a Glance

See which projects are driving healthy margins and which are underperforming. Get instant visibility into profit trends across active and completed work, so you can make smarter decisions and take action early.

Profitability trends

Budget vs actual insights

Project ROI

Project cost and expense tracking

Use actionable insights from Profitability Reports to ensure every project contributes to your business’s growth and success.

How Magnetic Compares

What Magnetic Replaces

When resource planning, scheduling, and utilisation tracking are spread across spreadsheets and siloed systems, it’s nearly impossible to stay ahead. Magnetic brings everything into one place, so you can deploy the right people at the right time, balance workloads, and make smarter resourcing decisions in real time.

Legacy Setup

Resourcing decisions are often delayed, imprecise, or based on guesswork, leading to overworked teams and underperforming projects.

Spreadsheets for capacity planning and utilisation

Manual processes for tracking who’s working on what

Disconnected time tracking tools with no link to resourcing

No visibility into availability or project conflicts

Reactive resourcing based on gut feel, not data

Lack of forward-looking insights for hiring or reallocations

Poor collaboration between project, ops, and resource teams

With Magnetic

Magnetic brings precision, visibility, and balance to resource planning, so you can staff smarter, faster, and with confidence.

Live resourcing dashboard aligned to project phases and deadlines

Integrated time tracking that feeds directly into capacity planning

Smart scheduling tools to balance workloads and avoid burnout

Real-time visibility into utilisation, availability, and gaps

Forecasting tools to plan ahead for hiring or shifting resources

Clear view of overbooking, underutilisation, and project demand

Seamless coordination between ops, PMs, and department leads

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Integrations

Connect the Dots Across Your Tech Stack

Magnetic integrates with your CRM, accounting, and other core systems, so data flows smoothly and teams work in sync. Need more? Use Zapier to plug into hundreds of other tools, fast.

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Make Team Management Effortless with Magnetic

Balance workloads, align availability, and keep every project resourced, without the chaos of spreadsheets or disconnected tools.

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Free for 14 days | No credit card required

Professional woman with Magnetic's 'Budget Spent' overview showing 46% spent and a 'Resources Found' panel with team member icons.

Resource Management FAQs

Everything you need to know about timesheets and timetracking with Magnetic

How does Magnetic ensure teams aren’t overbooked or underutilised?

With over-servicing dashboards and real-time resource tracking, Magnetic allows you to see when a project is using more resources than planned. This helps you adjust workloads, manage scope creep, and protect your margins.

How does Magnetic help with capacity vs. demand analysis?

Magnetic provides clear insights into resource demand vs. availability, helping you make informed hiring decisions, plan workloads accurately, and prevent bottlenecks before they happen.

Does Magnetic help with managing remote or hybrid teams?

Yes! With real-time updates, workload visibility, and remote-friendly tools, Magnetic makes it easy to manage distributed teams effectively—ensuring collaboration and accountability across locations.

Can resource management help improve project profitability?

Yes! Magnetic helps track billable hours, monitor project costs, and prevent over-servicing. With profitability reports and real-time financial insights, you can ensure projects remain profitable while maximising team efficiency.

Can I adjust team allocations mid-project?

Absolutely! Magnetic allows for real-time adjustments, so if priorities shift, you can reallocate resources on the fly—ensuring deadlines stay on track without overburdening your team.

How quickly can we implement Magnetic for our team?

Magnetic is designed for fast and easy onboarding. Most teams can start using it within a 2-3 weeks and our team provides personalised support and training if needed.

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