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The Magnetic Blog

The Magnetic blog unpacks what it takes to run a profitable, well-managed professional services firm. Explore expert tips, proven strategies, and lessons from the field, across project delivery, operations, time tracking, and team planning.

All Posts

Time management

How to Reduce Time Leakage in Your Professional Services Firm

2 June 2025

Time leakage is silent but costly. Discover how to fix it with smarter processes, better tools, and cultural clarity.

Project management

A Guide to Project Management Software for Small Businesses

27 May 2025

Learn why small businesses and agencies need project management software that actually fits. This guide covers the essentials – task tracking, time, invoicing.

Time management

Time Tracking in Professional Services: A Comparative Analysis for Accountants, Engineers, and Creative Agencies

23 May 2025

Understand the time tracking needs of each sector and how the right approach (and tools like Magnetic) can turn time into a strategic asset.

Introducing Briefin: A Simpler Way for Agencies to Start Projects Right and Stay in Scope

22 May 2025

Learn how Briefin helps agencies lock in scope, avoid messy mid-project changes, and start every job with total clarity, before the work even begins.

René Praestholm

Project management

Marketing Project Management: Ultimate Guide for C-suite Execs

16 May 2025

Learn actionable strategies for successful marketing project management tailored specifically for executives at professional service firms and agencies.

René Praestholm

Agency management

The 2025 Agency Profitability Playbook: Fixing Hidden Leaks in Operations

8 May 2025

Struggling with over servicing, low utilisation, or endless revisions? Discover what’s really draining your profitability and how to fix it.

How to's

Solve Problems for Good: A Step-by-Step Guide to Root Cause Analysis (RCA)

Learn how to perform Root Cause Analysis (RCA) to identify the root causes of problems and implement lasting solutions in your business.

Resource management

Resource management

Effective Resource Management: Boost Efficiency & Cut Costs with Magnetic’s Proven Strategies

Learn how effective resource management drives efficiency, reduces costs, and improves project outcomes. Discover actionable strategies.

Resource management

5 Strategies for Effective Resource Allocation in Your Team

Discover 5 actionable strategies for effective resource allocation to boost your team's productivity and profitability.

Resource management

Boosting Operational Efficiency with Automated Resource Management Tools

Learn how automated resource management tools can streamline workflows, reduce admin work, and improve operational efficiency

Resource management

Aligning Resources and Goals in Architectural Projects

Discover how architecture firms can achieve project success by aligning resources with goals. Explore strategies for effective planning and resource management.

Resource management

Making Smarter, Data-Driven Resource Management Decisions

Explore how data insights can inform better resource allocation and prioritisation based on project needs and strategic value.

Operations management

Collaboration Tools for Professional Service Firms and Agencies

Discover the leading collaboration tools that professional service firms and agencies are using to enhance efficiency and productivity.

Streamlining Business Operations for Better Efficiency

Learn how to streamline your business operations for improved efficiency, reduced costs, and enhanced productivity.

Your Guide to Finding the Ideal Creative Agency Management Software in 2024

Looking for a way to streamline your agency operations? Look no further! Our blog dives into how agency management software can take your agency to the next leve

Tips for Mastering Client Satisfaction Without Over-Servicing: An Agency Guide

Learn why mastering the art of avoiding over servicing is key for any agency looking to boost profitability

Agency Operations Best Practices: What You Should Know

Learn why structured workflows are paramount to success within agencies and how they drive growth + Free resource inside

A Comprehensive Guide to Professional Services Management

Professional Services Management (PSM) is crucial for streamlining operations and enhancing service delivery in today's dynamic business environments. It integra

The Crucial Role of Well-Defined Processes in Agency Operations

. This article delves into the significance of structured workflows within agencies, shedding light on how they drive success, and introduces a valuable resource

The Heat and Light of Agency Operations

Feeling the heat? Its time to shine a light on your Ad agency operations. Stop the scramble, boost efficiency and watch your agency thrive.

Agency Operations Strategies: A Modern Playbook for Scaling Profitably

Learn how to build a scalable agency operations model that connects delivery, resourcing, and commercial performance. These six expert strategies help you reduce inefficiencies, prevent over servicing, and improve margin visibility.

How to Write a Project Status Report That Actually Drives Decisions

Learn the know-how of writing impressive status reports that keep stakeholders informed and projects on track. We've even included a free downloadable template.

Managing Over Servicing With Magnetic

Explore the concept of agency over-servicing and learn how Magnetic can act as a game-changer in identifying, managing and preventing over-servicing.

Product updates

Product updates

Introducing Magnetic 2.3: The New Team Scheduler

Learn how Magnetic 2.3’s Team Scheduler makes task allocation, workload balancing, and capacity tracking easier than ever.

René Praestholm

Product updates

What’s New in Magnetic: The Festive Season Treat Edition

Discover how Magnetic 2.2.1 makes your workflow smarter and simpler with refreshed invoicing, revamped timesheets, Ziflow proofing integration, and more.

René Praestholm

Product updates

Inside the Magnetic Engineering Room: Exciting New Features Coming Soon

Get an exclusive sneak peek into the powerful tools we're developing, from a revamped Team Scheduler to smarter task management.

Product updates

Introducing 'My Hub': Your New Project Command Center

Magnetic's My Hub centralizes tasks, notifications, & opportunities. Boost efficiency, reduce stress, & conquer projects with a unified dashboard

Product updates

Streamline Your Business Management Process with Magnetic 2.2

Welcome to the latest update from Magnetic! Dive into the latest feature enhancements and product updates

Product updates

Business Operations Just got Easier with Magnetic 2.1

This blog post invites you to take a deep dive into the core features and functionalities that define Magnetic 2.1. We'll explore how this update cater to our pr

CRM & forecasting

CRM & forecasting

Retention vs. New Business: The Secret Weapon No One Talks About

Discover why customer retention is the secret weapon in business growth. Learn actionable strategies to balance retention with new business efforts.

CRM & forecasting

Retention vs. New Business: The Secret Weapon Professional Service Firms Overlook

Discover why focusing on client retention can be a game-changer for accounting, engineering, architecture, and consulting firms.

René Praestholm

CRM & forecasting

How the Best CRM Software Can Boost Growth and Drive Results for your Marketing Agency

Learn how CRM software boosts marketing operations by centralising customer data, automating processes, and enhancing team collaboration in our detailed guide.

Time management

Time management

Spreadsheet vs. Automated Time Capture: Which Is Right for Your Team?

Still using spreadsheets to track time? Here’s what you’re missing and why automation might be the smarter move for your growing team.

Time management

How to Reduce Time Leakage in Your Professional Services Firm

Time leakage is silent but costly. Discover how to fix it with smarter processes, better tools, and cultural clarity.

Time management

Time Tracking in Professional Services: A Comparative Analysis for Accountants, Engineers, and Creative Agencies

Understand the time tracking needs of each sector and how the right approach (and tools like Magnetic) can turn time into a strategic asset.

Time management

The Importance of Capacity Planning for Sustainable Team Performance

Learn why capacity planning is essential for sustainable team performance and preventing burnout. Discover strategies and tools to optimise your team's capacity

Time management

Real-Time Capacity Tracking: Transforming How You Manage Resources

Discover how real-time capacity tracking can revolutionise your resource management. Learn the benefits and strategies to dynamically adjust resources and more.

Time management

Best Time Tracking Software for Professional Service Firms

Discover the top time tracking software solutions tailored for professional service firms to boost efficiency, compliance, and profitability

Time management

The Ultimate Guide to Mastering Billable Hours and Boosting Your Bottom Line

Billable hours are the lifeblood of many businesses, not just freelancers. Our guide will show you exactly how to stay on top of them and maximise your revenue.

Time management

Conquer Your Workday: 10 Time Management Hacks for Busy Project Managers

Dive into our blog to uncover 10 practical time management hacks specifically designed for busy project managers

Time management

The Significance of Timely and Daily Timesheets in Agency Workflow

Learn about the importance of accurate timesheets for agency operations and discover the advantages of reporting on a daily basis

Project management

Project management

A Guide to Project Management Software for Small Businesses

Learn why small businesses and agencies need project management software that actually fits. This guide covers the essentials – task tracking, time, invoicing.

Project management

Marketing Project Management: Ultimate Guide for C-suite Execs

Learn actionable strategies for successful marketing project management tailored specifically for executives at professional service firms and agencies.

René Praestholm

Project management

A Beginner’s Guide to Business Process Management

Learn the basics of Business Process Management (BPM) and how it can boost efficiency, streamline operations, and support growth.

Project management

The Eisenhower Matrix Is the Only Prioritisation Hack That Works – Here’s How We Use It

Discover how the Eisenhower Matrix transforms productivity. Learn Magnetic’s unique approach to this powerful prioritisation hack.

René Praestholm

Project management

The Ultimate Guide to RACI Project Management for Professional Service Firms

Discover how RACI project management can streamline roles, boost accountability, and enhance productivity in your professional service firm. Learn best practices

René Praestholm

Project management

RAID Project Management: Strategies for Managing Risks, Assumptions, Issues & Dependencies

Discover how RAID project management can transform your project planning. Learn actionable strategies and digital integrations tailored for professional service

Project management

Mastering Marketing Project Management for Professional Services and Agencies

How to streamline your project management with the LEMA framework. Learn actionable strategies, clear steps, and expert tips for C-suite leaders.

René Praestholm

Project management

Mastering Project Management Skills: Essential Strategies for Professional Service Firms

Discover the key project management skills every professional service firm needs. Learn actionable strategies and expert insights.

Project management

Project Management Methodologies: A Comprehensive Guide for Professional Service Firms

Explore the leading project management methodologies and discover how to choose the right approach for your business.

Project management

Critical Path Project Management: Optimise Your Project Timelines with Magnetic

Streamline project planning with Critical Path Management. Get actionable tips and see how Magnetic optimises timelines for professional service firms.

Project management

Project Management Software for Small Businesses: Your Complete Guide

Explore top tools and discover how Magnetic can streamline workflow, budgeting, and team collaboration.

Project management

Agile Project Management: A Complete Guide for Professional Services and Agencies

Agile isn’t just for software teams. Architects, accountants, and marketers use it to stay flexible and keep projects on track. Find out if it’s right for you.

Project management

Enhancing Project Agility: Adapting Resources to Changing Requirements

Discover strategies to enhance project agility by adapting resources in real-time. Learn how Magnetic's tools can help you maintain project flexibility.

René Praestholm

Project management

How to Manage Project Complexity: Expert Strategies for Professional Service Firms

Learn effective strategies to manage project complexity in accounting, architecture, engineering, and consulting firms. Discover how to tackle complex projects.

Project management

Functional Manager vs. Project Manager: Understanding the Differences for Better Management

Discover the critical differences between functional and project managers in professional service firms, and learn how to optimise collaboration.

Project management

Project Management Examples: Strategies for Professional Service Success

Explore real-world project management examples tailored for accounting, engineering, architecture, and consulting firms to boost productivity and success.

Project management

Mastering Project Profitability: Key Strategies for Agencies

Struggling to keep projects profitable? Discover practical strategies to prioritise profit, manage scope creep, and align your team for success.

Project management

Best Practices for Managing Workloads Across Engineering Teams

Discover the best practices for managing workloads across engineering teams. Learn how Magnetic’s advanced workload management solutions boost team productivity.

Project management

How to Improve Productivity with Project Management Tools

Discover how professional service firms can enhance productivity using project management tools. Learn best practices and key features tailored to your industry

Project management

The Importance of Real-Time Project Tracking in Engineering

Discover why real-time project tracking is crucial for engineering firms. Learn how Magnetic’s advanced solutions enhance project efficiency, reduce costs, and e

Project management

A Comprehensive Guide to Project Management Software

Discover the best project management software for professional service firms. Compare features and benefits, and find the perfect tool for your business.

Project management

How to Create an Effective Project Management Plan

Starting a project without a plan is a recipe for failure. Learn the essentials of creating a robust Project Management Plan and streamline your workflow

Project management

Project Management Statistics and Trends to Watch in 2024

Take a deep dive into the project management trends to watch out for as we make our way through 2024 and what they mean for your business

Project management

7 Essential Project Management Best Practices Every Project Manager Should know

Learn 7 of the most essential project management best practices that will take your projects to new heights

Project management

The Benefits and Advantages of Using Gantt Charts in Project Management

Gantt charts are critical for managing projects effectively. Learn the benefits and advantages in our detailed guide.

Project management

Mastering Project Budget Management: A Step-by-Step Guide to Financial Success

Mastering project budget management is crucial for steering projects towards financial success. Learn the ins and outs in our in-depth guide

Project management

Critical Mistakes that Lead to Project Mismanagement and How to Avoid Them

Learn why effective project management is essential for avoiding the costly and frustrating pitfalls of mismanagement

Project management

The Ultimate Guide to Selecting Agency Project Management Software

Effective project management is the key to agency success. As projects become more complex and team collaboration plays a crucial role, having the right tools in

Technology

Introducing Briefin: A Simpler Way for Agencies to Start Projects Right and Stay in Scope

Learn how Briefin helps agencies lock in scope, avoid messy mid-project changes, and start every job with total clarity, before the work even begins.

René Praestholm

Software Cost Reduction: Effective Strategies for 2025

Discover proven strategies to reduce software costs in 2025. Learn how professional service firms and agencies can optimise spending and boost productivity.

10 Best Business Management Tools for Professional Service Firms

Discover the top 10 business management tools tailored for professional service firms. Compare features, pricing, and integrations.

Master Business Growth with Agency Technology

Learn why adopting agency management technology can take your business to new heights.

Workflow Max Is Retiring

Xero will be retiring its cloud project management tool, WorkflowMax on 26 June 2024, beyond which the product will no longer be available.

Why Resource Management Is the Backbone of Every Successful Agency

When resourcing goes wrong, delivery slows, margins shrink, and your best people burn out. Learn what effective resource management looks like inside a creative agency and how tools like Magnetic help you plan smarter and move faster.

Marketing

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Finance management

Confident man in a suit standing between two floating labels reading "Utilisation Rate" and "Realisation Rate" on a blue background with wave patterns, symbolizing a comparison of key metrics in professional services.

Finance management

Utilisation vs Realisation Rate: What They Tell You About Profit

Your team is logging hours. But are they turning into invoices? Learn how tracking both utilisation and realisation reveals what you're really earning.

Finance management

5 Metrics Every CEO Needs to Watch Weekly

Discover the 5 essential weekly metrics every CEO should monitor to drive sustainable growth and profitability.

René Praestholm

Finance management

Avoiding Budget Overruns: Effective Project Financial Management for Architects

Learn how architecture firms can prevent budget overruns with effective project financial management strategies. Boost profitability and keep projects on track.

Finance management

7 Essential Financial Management Tools for CFOs

Discover the top 7 types of financial management tools every CFO needs to streamline financial operations, boost productivity, and drive profitability.

Agency management

Agency management

The 2025 Agency Profitability Playbook: Fixing Hidden Leaks in Operations

Struggling with over servicing, low utilisation, or endless revisions? Discover what’s really draining your profitability and how to fix it.

Agency management

Exclusive Strategies for Scaling Agencies [Webinar Recap]

Missed our “Exclusive Strategies for Scaling Agencies” webinar? Get the core lessons from Craig Rodney & Megan Adams on fixing profit-killing habits.