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Managing your team’s workload just got a whole lot easier. With Magnetic 2.3, we’re rolling out a brand-new Team Scheduler designed to give you more control, flexibility, and visibility over task allocation and resource management. Whether you’re balancing workloads, assigning multiple team members to a task, or tracking capacity in real time, this update ensures your team stays productive and efficient without guesswork.
Workflows can be unpredictable, and flexibility in scheduling is crucial to keeping teams productive. Some tasks might require a few hours of attention each day, while others demand dedicated focus over multiple days. Without a structured approach to managing task hours, it's easy for work to overflow or for team members to be underutilised. With our new scheduler, you can:
Teamwork often means multiple people working on the same task—but without the right tools, coordination can be tricky. Our new scheduler removes the need for workarounds like duplicating tasks or manually tracking progress. Now, you can assign multiple resources to a single task, making collaboration seamless and tracking effortless.
Each team member assigned can now:
To make things even smoother:
And if someone logs time on a task they weren’t originally assigned to? No worries—the system captures it automatically, keeping reporting accurate and ensuring all contributions are accounted for. No extra steps, no confusion—just better collaboration.
Not all team members work the same hours, and daily workloads can vary. Some may have additional responsibilities, dedicated focus time, or flexible schedules, making traditional capacity planning less effective. Our new User Capacity Profile helps fine-tune resource allocation by distinguishing between standard capacity and ideal workload distribution:
By considering individual work patterns and realistic availability, this feature ensures better workload balance, improves efficiency, and helps teams work at their best without unnecessary stress.
Managing time efficiently ensures that deadlines are met without overburdening your team. Our enhanced scheduling capabilities allow for greater control and accuracy in workload distribution. We’ve introduced more advanced allocation options to ensure tasks are assigned and tracked with precision:
With these updates, teams can work more efficiently, managers can distribute work fairly, and projects stay on track without unnecessary stress.
Accurate billing is essential for both internal cost management and client billing. Since different roles and expertise levels come with varying rates, having control over billing at the task level ensures financial clarity and flexibility.
With our enhanced billing functionality, you can:
This means you can tailor billing based on seniority, project requirements, or unique client agreements—ensuring complete accuracy without extra admin work.
Unassigned User Enhancements: Better Resource Planning
In larger teams, managing resources efficiently means planning—even before assigning tasks to specific people. Our improved Unassigned User feature enhances flexibility for resource managers by allowing:
These improvements make it easier to plan for future work, adjust assignments as needed, and ensure teams are properly resourced—without disrupting ongoing projects.
Choosing the right person for a task is often as important as the task itself. If you're unsure who to assign, our new Find a Resource tool helps streamline the decision-making process. Now, you can:
Whether you're managing a tight deadline or juggling multiple priorities, this feature ensures that every task is assigned to the right person, every time.
Example: You need a Designer from the Design Team with at least 6 hours available today. Instead of manually checking schedules or guessing, the tool instantly identifies the best available team member—ensuring projects move forward efficiently without overloading anyone.
Managing your team’s workload shouldn’t be a headache. With the new Team Scheduler, you get the tools to assign tasks efficiently, balance workloads, and keep projects on track, without guesswork. No more scrambling to see who’s available or overloading team members.
Give it a try today and see how much smoother scheduling can be!
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It’s a redesigned scheduling tool that gives managers greater control over workload distribution, capacity tracking, and resource allocation making it easier to assign the right people to the right tasks without overloading anyone.
You can now assign multiple team members to a single task, track individual progress, share instructions, and close the task automatically once all contributors mark their part as done, eliminating workarounds and duplicate tasks.
Yes - hours can be split across multiple days, adjusted per person, and tailored to match availability. Capacity automatically updates if someone is on leave or if workload priorities change.
It factors in ideal daily workload, flags when someone reaches or exceeds capacity, and highlights extra allowing managers to redistribute work before stress or bottlenecks occur.
Yes- task-specific billing rates let you reflect complexity, seniority, or client agreements. If no rate is set, the default user rate applies automatically, keeping billing accurate without extra admin.
It lets you filter team members by availability, skills, department, billing rate, and more so you can instantly identify the best person for any task without manual checking or guesswork.
Magnetic is an all-in-one workflow management platform designed and built for professional services firms.
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