PSA Software for mid-sized businesses

Take on more work, protect margins and keep delivery on track

As your firm takes on more clients, and larger teams, there is more to coordinate across sales, delivery, resourcing and finance. Magnetic brings it into one connected platform, helping you plan capacity earlier, keep projects on budget and give leadership a clear view of performance across the firm.

See Magnetic configured around how your teams actually operate

Dashboard showing three employees’ remaining capacity hours and a resource finder with criteria for skill, team, and title.
Profitability dashboard showing average margin 29%, margin 48,750, total billing 996,000, and hours cost 573,500 with chart.
Magnetic pipeline forecast dashboard showing sales data, new vs. more business stats, and sales funnel probabilities.
Rated 4.5/5 on G2 and Capterra
Exonic SolutionsClicksConversation LabPlatform45
G2 High Performer, Small BusinessG2 High Performer, Small Business EMEAG2 High PerformerUsers Love Us on G2

How mid-sized firms operate

As firms grow, quotes, project plans, timesheets, resourcing and reporting often end up spread across different systems. Keeping everything aligned takes more time and makes it harder to stay on top of what is happening across the business. Magnetic brings these areas together in one place, so teams can work from the same information.

Spread across email, spreadsheets and inboxes

The better Magnetic way

Manage more clients, projects and people from one place

As the volume of work increases, Magnetic gives each team the tools they need while keeping pipeline resourcing, delivery and financials in the same system.

Match upcoming work to the people available

See what is likely to close and whether the team can take it one in one view, instead of forecasting sales and resourcing separately.

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Weighted pipeline value
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Check capacity for the same period
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Sales and resourcing connected
Pre-sales cost tracking in Magnetic

Manage work consistently across every team

Keep project, tasks and status together, while giving leadership a consistent way to see how work is progressing across the firm.

Project view in Magnetic
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Projects and tasks in one system
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Consistent status across teams
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Shared delivery visibility

Keep project budgets, costs and time connected

Track the numbers that shape margin as work progresses, with warnings when project spend moves beyond the limits you set.

Timesheet view in Magnetic
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Budgets vs actuals
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Set over-servicing warnings
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Project margin visible live

Manage capacity across the whole firm

See who has room, who is fully allocated, and where schedules overlap, so resourcing decisions are based on actual availability.

Margin protection view in Magnetic
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Firm-wide capacity
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Availability across teams

Bring operational reporting into one system

Build dashboards and reports from the same project, resourcing, and financial data  your teams use every day.

Reporting dashboard in Magnetic
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Live dashboards
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Custom reports
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Connected operational data

Automate approvals across teams

Route budgets, expenses to the right approvers automatically, with rules that can be configured around how different teams work.

Reporting dashboard in Magnetic
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Automated approval routing
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Configurable rules
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Flexible workflows by team

👋 Take on more work and keep projects profitable

Join more that 200 agencies and professional services firms using Magnetic to manage capacity, track project performance and stay on top of profitability as the business grows.

How Magnetic compares with other tools for mid-sizes businesses

Magnetic gives small professional services firms the connected capabilities of a PSA platform without the complexity of an enterprise system.

Magnetic
Pipeline + capacity, one view
Higher tier
Separate modules
Not confirmed
Live margin while work is active
Higher tier
Resourcing across teams
Higher tier
Enterprise only
Project templates and custom statuses
Limited detail
Reporting acorss teams and clients
Higher tier
Higher tier
Starting price (per user/per month)
$13
$19,90*
$9-24
$39+

Comparison based on information that is publicly available as of August 2026. Features, packaging and prices may change and differ according to the plan, region or contract. For the most up-to-date information, please visit each provider's website.

pipeline and capacity

Know whether your team can deliver what sales is forecasting

Waiting until month-end to understand project performance is too late. Magnetic connects budgets, time and project costs so you can see how each job is performing as the work progresses

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Pipeline value shown alongside team capacity
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Resourcing gaps visible before a deal closes
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Fewer projects started without people to deliver them
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One forecast leadership can trust
Magnetic resourcing
Magnetic resourcing
project financials

Stop waiting for month end to know which projects made money

By the time monthly financials close, the decisions that shaped a project's margins are already made. Magnetic keeps budgets, cost and time connected to every active project, across the whole portfolio.

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Live budget versus actual, per project, across the portfolio
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Margin visible while the project is still visible
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Allocate new work based on actual availability
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Reduce clashes up across concurrent projects
Reporting

Walk into leadership meetings with current numbers

Reporting to leadership usually means pulling data from several systems into a speadsheet the night before a meeting. Magnetic keeps reporting connected to live operational data across every team.

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Dashboards built from live project, resourcing and financial data
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Reports that reflect the lastest project numbers
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Less manual compliation
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One consistent reporting structure
Magnetic resourcing
Go deeper on mid-sized business fit

Spend less time on admin and more time moving the business forward

With projects, people and finances in one place, you can see what's happening across the business without pulling reports from different systems or asking teams for updates

One set of numbers, fewer meetings

Keep everyone working from the same source of truth. No more meetings spent comparing reports, questioning figures, or working out whose numbers are right.

Give leadership a live view of the business

Get a clear, up-to-date view of the business whenever you need it. Your numbers are ready before the meeting starts

Make onboarding simpler from day one.

Give new hires one system, one login, and one consistent way of working - instead of introducing them to multiple tools across different teams.

Grow without adding operational complexity

Add new people, offices, teams, or service lines without rebuilding the way your business runs. Your systems stay connected as the business grows.

Customer story

How Hoorah Digital manages new service lines, offices and client teams with Magnetic

Billy Einkamerer, Managing Director at Exonic Solutions
Clyde Mallon
CEO, Hoorah Digital
"Managing jobs, keeping on top of tasks, and navigating the system is simple, saving us time and giving us clarity."
Hoorah Digital rolled Magnetic our in phases across both offices and every embedded client team. Leadership can now see across every team, office, and client engagement in real time without requesting exports or waiting for month-end reports.
Read the Hoorah Digital story
integrations

Connect Magnetic with the tools your team already use

Magnetic syncs with your finance, calendar and communication tools, so your data stays connected. No manual exports, no end-of-month guesswork.

Xero
Accounting
Slack
Productivity
Sage
Accounting
Google Calendar
Productivity
Zapier
Automation
Xero
Accounting
Slack
Productivity
Sage
Accounting
Google Calendar
Productivity
Zapier
Automation
Quickbooks
Accounting
Campaign montor
Marketing
Ziflow
Approvals
Outlook
Productivity
Pastel
Accounting
Campaign monitor
Marketing
Ziflow
Approvals
Outlook
Productivity
Pastel
Accounting
Timeboost
Productivity
Web lead capture
Markering
Xero
Accounting
Slack
Productivity
Campaign monitor
Marketing
Timeboost
Productivity
Web lead capture
Marketing
Xero
Accounting
Slack
productivity
Campaign monitor
Marketing

…and 400+ more apps through Zapier.

Explore all integrations →

PSA software trusted by professional services firms

From multi-office agencies, to consulting and accounting firms with several teams and services lines, professional services firms use Magnetic to manage pipeline, projects, people and financial performance.

4.5/5 on G2 & Capterra

Questions? We have answers.

Didn't find your question here? No worries - our team is ready to help, anytime.

Need guidance? Our team's ready when you are.
Book a call
When does a growing firm need a PSA platform instead of separate tools?
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Usually once sales, delivery, resourcing and finance are run by different people on different systems and keeping the picture accurate between them has become its own ongoing job. That reconciliation work is the signal, not headcount alone.

Can Magnetic connect sales forecasts with resource capacity?
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Yes! Pipeline value and team capacity sit in the same view, so a sales forecast can be checked against what the team can delivery, before a deal closes.

Can different teams use different workflows inside the same system?
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Yes. Approval routing and workflows can be configured per team or service line, which is how Hoorah Digital runs traditional agency work and embedded client team inside one platform.

How long does implementation take for mid-sized firms?
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Typical rollout takes between 2-3 weeks, however it depends on how fast your firm wants to make the switch and how much data needs to be migrated into Magnetic.

Connect pipeline, delivery, resourcing and margin as your firm grows

Book a demo to see Magnetic configured around how your teams operate.

Book a demo