PSA software for small business

Run your growing firm without adding more admin

Bring pipeline, projects, resourcing, time and invoicing into one system, so your team can stay on top of work, capacity and margin without relying on spreadsheets and separate tools.

Profitability dashboard showing average margin 29%, margin 48,750, total billing 996,000, and hours cost 573,500 with chart.
Dashboard showing three employees’ remaining capacity hours and a resource finder with criteria for skill, team, and title.
Magnetic pipeline forecast dashboard showing sales data, new vs. more business stats, and sales funnel probabilities.
Rated 4.5/5 on G2 and Capterra
Exonic SolutionsClicksConversation LabPlatform45
G2 High Performer, Small BusinessG2 High Performer, Small Business EMEAG2 High PerformerUsers Love Us on G2

A better fit for a growing firm

When a firm is small, email, spreasheets and a few separate tools can work well enough, but as more work comes in, it becomes harder to see what has been sold, who has capacity and how projects are performing. Magnetic brings those parts together without the complexity of a large enterprise system.

Emails, spreadsheets and
separate tools

Scattered project information across client briefs, cost estimates, project status, timesheets and reports, connected by Slack, email, chat messages and a voice note.

Pipeline, projects, people and billing in one place

Diagram showing six business functions with checkmarks linked to a central play button and positive comments.

Everything a growing firm needs, run from one system

Manage new business, project delivery, team time and billing from one connected platform.

Pre-sales cost tracking in MagneticProject view in MagneticTimesheet view in MagneticMargin protection view in MagneticReporting dashboard in Magnetic

Take an opportunity from proposal to project

Track leads, proposals and expected revenue from the first conversation through to a signed project and what is likely to close

Pre-sales cost tracking in Magnetic
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CRM & Sales pipeline
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Proposal and quote management
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Revenue forecasting
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Quote-to-project conversion

Forecast revenue with greater confidence

Magnetic applies a probability weighting to every opportunity, giving you a more realistic view of expected revenue. Filter the forecast by month, client or owner without rebuilding it in a spreadsheet.

Project view in Magnetic

Catch over-servicing before it costs you

See how actual time compares with scope while the work is still underway. Magnetic alerts your team when a project is approaching its budget, giving you time to adjust delivery, speak to the client or review the scope.

Timesheet view in Magnetic

See where growth is coming from

Compare revenue from new clients with growth from existing accounts. Give account teams a clear view of the value they are creating and where stronger client relationships are driving more work.

Margin protection view in Magnetic

Keep unbilled work visible

See the value of completed work that has not yet been invoiced, broken down by client. Track WIP across fixed-fee, percentage-complete and time-and-materials billing, so account and finance teams know what is ready to bill.

Reporting dashboard in Magnetic

👋 Ready to bring everything into one place

Join more that 200 agencies and professional services firms using Magnetic to improve visibility, protect profitability and manage growth with greater control.

How Magnetic compares with other tools for small businesses

Magnetic brings CRM, project delivery, time, resourcing and invoicing together in one platform, without the implementation overhead of a traditional enterprise PSA.

MagneticSpreadsheetsGeneric project  toolsSeparate time and invoicing tools
CRM and project delivery connected
Connected in one system
Manual & disconnected
Usually not included
Not included
Time connected to invoicing
Direct
Manual re-entry
Not included
Split across two systems
Project margin visibility
Visible in real-time
Calculated afterwards
Not tracked
Limited
Team capacity and availability
Built-in
Manually maintained
Basic task allocation
Not included
Typical setup
Days
No setup, but no structure
Days
Two systems to configure
Designed for growing small teams
Built for growing teams
Low cost, high admin
Affordable, but incomplete
Multiple subscriptions
Protect project margin

See which projects are making money while there is still time to act

Waiting until month-end to understand project performance is too late. Magnetic connects budgets, time and project costs so you can see how each job is performing as the work progresses

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Compare budgeted and actual costs on every project
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See curent project-level margin without building a separate report
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Identify projects using more hours than planned
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Keep delivery and financial information connected
Magnetic resourcing
Magnetic resourcing
Invoice with less admin

Turn approved time and expenses into an invoice

Stop rebuilding invoices from timesheets, spreadsheets and email threads. Magnetic uses the information already captured against the project to help your team invoice accurately and sooner.

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Pull approved time and expenses directly into draft invoices
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Manage fixed-fee, hourly and retainer work
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Reduce errors caused by manual re-entry
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Keep invoice values connected to the work delivered
Plan work with confidence

See availability before committing to a deadline

See current workloads, and upcoming bookings across the team before agreeing to a new start date.

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View capacity by person and week
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See who is already fully booked
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Allocate new work based on actual availability
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Reduce scheduling conflicts across concurrent projects
Magnetic resourcing
Magnetic resourcing
Built for easy adoption

One system your team can use from the start

Magnetic fits into the daily flow of project work, tasks, time, budgets and delivery information sit together, making the system easier to maintain without adding a dedicated administrator.

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One login for sales, projects, time and invoicing
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Log time against the work your team is already managing
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Keep project and financial information together
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Get started in days rather than months
Go deeper on small-business fit

Spend less time managing systems and more time delivering great work

Connecting pipeline, delivery, time and invoicing, gives a small team the operational control to take on more work, without adding more admin.

Fewer systems to maintain

Keep sales, projects, time, resourcing and invoicing together instead of maintaining several subscriptions and keeping information aligned between them.

A cleaner handoff from sales to delivery

Turn an accepted quote into a project without copying client, budget, and scope information into another system.

One place for owners and team leads

Check upcoming work, active projects, capacity, and financial performance without asking different people for separate updates.

Keep the same platform as the team grows

Start with the workflows you need today and add more advanced planning, reporting and automation as the busuiness becomes more complex/

Customer story

How Live Communications keeps every job visible in one place

Billy Einkamerer, Managing Director at Exonic Solutions
Jennifer ferreira
Director, Live Communications
"Managing jobs, keeping on top of tasks, and navigating the system is simple, saving us time and giving us clarity."
Live Communications is a brand experience agency managing multiple client jobs, deadlines and deliverables. With Magnetic the team can manage project activity and delivery information in one place, making it easier to keep work organized, and maintain a clear view across active jobs.
Read the Live Communications story
integrations

Works with the tools you already use

Connect Magnetic with the accounting, calendar, communication and approval tools your team already uses, so information can flow between systems without adding more manual admin.

Xero
Accounting
Slack
Productivity
Sage
Accounting
Google Calendar
Productivity
Zapier
Automation
Xero
Accounting
Slack
Productivity
Sage
Accounting
Google Calendar
Productivity
Zapier
Automation
Quickbooks
Accounting
Campaign monitor
Marketing
Ziflow
Approvals
Outlook
Productivity
Pastel
Accounting
Campaign monitor
Marketing
Ziflow
Approvals
Outlook
Productivity
Pastel
Accounting
Timeboost
Productivity
Web lead capture
Marketing
Xero
Accounting
Slack
Productivity
Campaign monitor
Marketing
Timeboost
Productivity
Web lead capture
Marketing
Xero
Accounting
Slack
productivity
Campaign monitor
Marketing

…and 400+ more apps through Zapier.

Explore all integrations →

Trusted by growing professional services firms

Agencies, consultancies, and other professional services businesses use Magnetic to manage projects, people, time and financials from one connected platform.

4.5/5 on G2 & Capterra

Questions? We have answers.

Didn't find your question here? No worries — our team is ready to help, anytime.

Need guidance? Our team's ready when you are.
Book a call
When should a small business move beyond spreadsheets?
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When answering basic questions means checking several files or asking different people for updates. If you cannot quickly see project margin, team capacity, billanle time or likely pipeline, brining that into one system can remove alot of the manual work.

Is PSA Software too complex for a small team?
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It can be. Many PSA platforms are designed for much larger firms. Magnetic gives growing professional services firms the core PSA capabilities they need without a long implementation or a dedicated system administrator.

Can Magnetic replace separate CRM, project, time-tracking tools?
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Yes. Magnetic combines CRM, project management, time tracking, resource planning and invoicing in one platform, reducing the number of systems your team needs to maintain.

Is there a minimum number of users?
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Magnetic Essentials, Pro and Enterprise plans have a five-user minimum. See Magnetic See our pricing page for current plans and pricing.

Can Magnetic support the business as it grows?
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Yes! You can start with the workflows you need today and add more advanced reporting, automation and planning as your team and portfolio grow. See Magnetic for mid-sized firms

Run your firm from one connected system

Bring pipeline, projects, time, capacity and invoicing together in Magnetic. Start free for 14 days and see how it works with your team.

Get started for free

Free for 14 days | No credit card required

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