Run a more profitable agency without adding more tools

Magnetic brings projects, people and billing into one platform - so you can see margins, plan capacity and stop losing profit to over-servicing or missed billing.

Free for 14 days

No-credit card required

Agencies using Magnetic reduce admin time by 40% and protect margins from day one.

4.5 stars on g2 & capterra

Case Study

The Magnetic Difference

Protect profit. deliver confidently. grow without extra overhead.

Magnetic connects projects, people and billing in one place - so you can see where money is made or lost and act before it's too late.

Margins in real-time

See whether projects are profitable while they're running, not weeks later.

Clear capacity visibility

Know who has bandwidth, who's overbooked and when a new hire is needed.

Over-servicing alerts

Track how much extra work is being delivered and where it's cutting into margin.

Smarter Decision making

Plan hiring, resourcing and growth with numbers you can trust.

Why Agency leaders Love Magnetic

Magnetic helps agency heads step out of the day-to-day spreadsheets and firefighting and focus on running a healthier business

Faster project kickoffs with templates and briefs

Deadlines met with workload visibility & alerts

Margin protection with live over servicing tracking

Less overhead with integrated billing & timesheets

Smarter hiring decisions with capacity forecasting

A single platform that scales with your agency

Get started with Magnetic

Agency management tools

Everything you need to run the business side of your agency

Magnetic is more than project management. It's built to run the commercial and operational side of agencies, with everything in one platform.

See Risks before clients do

Magnetic tracks budget, scope and delivery in real time, so you know if a project is over budget or behind schedule without waiting for end-of-month reports.

Live budget vs. actuals

Live margin %

Scope variance alerts

Profitability views

Bill accurately. Get paid faster. Protect cashflow

Invoicing in magnetic is tied directly to tracked work and project scope so invoices go out on time and revenue isn't missed. Agencies shorten billing cycles without reconcilling spreadsheets.

Retainer and project billing

Accounting intergrations

WIP / unbilled reports

Plan growth with clear visibility into workload

Magnetic shows the impact of new projects and pipeline on your team before you commit to new work. Leaders can see whether existing capacity is enough, or its it time to hire or scale back.

Utilisation forecasts

Role capacity planner

Resource capacity overviews

Keep delivery connected to profit

Tasks in Magnetic don't just track work, they tie directly to budgets, timelines and billing. Leaders get clarity on where projects stand without digging through separate task boards.

Budget-linked tasks

Approvals & proofing

Subtasks & templates

Plan hiring & workload with live capacity

Drag-and-drop scheduling helps you assign people across projects and weeks with full visibility into capacity and conflicts.

Drag-and-drop scheduling

Skill/role matching

Conflict alerts

Capacity views

Make time entry effortless and billing accurate

Agencies lose profit when time isnt tracked or linked to billing. Magnetic's simple timesheets make it easy for teams to log hours, while leaders see exactly how time maps to revenue.

Billable vs. non billable tags

Data for invoicing

Automatic tracking reminders

Magnetic vs. generic tools

When projects, people and budgets live in different systems, leaders get a partial view. Magnetic connects them so you can run your whole agency with clarity.

Magnetic gives you

Real-time profitability per project

Overservicing alerts

Integrated capacity + delivery + billing

Executive reporting without spreadsheets

Fast, intuitive timesheet experience with reminders built in

Generic tools

Task lists without financial context

spreadsheets for budgets, timelines and invoicing

Disconnected systems and high admin costs

Delayed visibility into margin & resourcing

Excel spreadsheets for budgets, timelines, and tracking

Download our Agency Best Practices Guide

The Magnetic Agency Best Practices Guide gives you practical frameworks to streamline projects, strengthen client relationships, and scale profitably, without losing your creative edge.

Plan. deliver. improve. repeat

Stay in control at every step of the project lifecycle

Magnetic helps teams work faster, collaborate better, and stay focused on delivery, not admin. Here’s what changes when your projects, people, and budgets stay connected from day one.

Take a self-guided tour

Win

Set realistic budgets and margin expectations from the proposal stage.

Plan & Execute

See team availability, assign work fairly and know when to hire.

Deliver & Track

Monitor live profitability and over-servicing across while work is in motion.

Report & Grow

See which clients & project drive profit and adjust pricing or resourcing.

See it in action

Explore Magnetic with a self-Guided Tour

Replace multiple systems

Expert onboarding & support

Ongoing feature updates

SUccess stories

What our customers say

From task overload to time leakage, we’ve helped teams fix the hidden inefficiencies that were slowing them down. These numbers show what’s possible with the right platform in place.

Read our case studies

4.5

Stars out of 5 on g2 and capterra

I have been using magnetic for my business for over 8 years and I am thoroughly impressed with the innovation and advancements in the software

Craig M

Digital Specialist,
Small Business, <50 Employees

Magnetic is a force for better workflows. It's modern and user friendly and it has assisted me with task tracking and team collaboration

Zeenat S

Office & Stock Manager,
Mid-Market >50+ Employees

The team behind Magnetics adaptability to trends and responsiveness to feature requests are by far the best I have experienced with any software package

Edward D.

Director
<50 Employees

I love how easily it allows on to pull reports and distribute work around the agency. It notifies the user during the work stage and lets you know who's doing what on the system.

Gugu R.

Traffic Operations
Small Business, <50 Employees

This platform brings together the essential elements needed to operate a high-performing business.

Billy E

General Director
Small Business, <50 Employees

I enjoy being able to check up on projects from anywhere, at any time and get real time notifications as things track.

Justine P

Project Manager

1000's of global agency teams use Magnetic to bring clarity, consistency, and speed to their internal operations.

integrations

Connect Magnetic with the tools you already use

Magnetic integrates with CRM, finance and collaboration platforms, so your agency keeps the systems you need without duplicating work.

View all Integrations

Email

Campaign Monitor

Google Calendar

Zapier

Xero

Ziflow

Lead capture

Gmail

Microsoft Outlook

Google

Slack

Zoho Mail

Timeboost

PowerBI

Free for 14 days | No credit card required

See Just How Easy Managing Projects Can Be with Magnetic

Transform the way your agency manages projects. Streamline tasks, monitor progress, and deliver results effortlessly.

Book a demo Try for free

FAQs

Everything you need to know about project management with Magnetic

We already use tools for projects, time and finance. Why add another?

Because profit sits in. the gaps. When projects, people and billing aren't connected, you can't see where money is being lost. Magnetic brings it into one system built for agencies.

How quickly can we get set up?

Most agencies are up and running within 2 weeks. We assist with data important and team onboarding so you can start seeing live margins right away.

Will my team actually use it?

Yes! Magnetic is built for agencies, not IT departments. Timesheets, scheduling and reporting are simple to use, so adoption sticks without endless training.

How does this help me as an agency leader?

It gives you a clear view of profitability, resourcing and pipeline health in one place - so you can make confident calls on hiring, client workload and growth without relying on spreadsheets.

Can Magnetic replace our spreadsheets and task tools?

Yes, Agencies typically replace multiple spreadsheets, task boards and scheduling tools with Magnetic. You keep one system of record for delivery & profit.

What kind of ROI should we expect?

Agencies using Magnetic reduce admin time by around 40%, cut over-servicing and often avoid unnecessary hires. The result is stronger margins and faster growth.

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