agency operations software
The Operating System for Modern Agencies
Magnetic brings projects, people and billing into one platform - so you can see margins, plan capacity and stop losing profit to over-servicing or missed billing.
Free for 14 days
No-credit card required
Trusted by Hundreds of Global Agencies
The Magnetic Difference
Protect profit. deliver confidently. Operate without guesswork
Magnetic connects projects, people and billing in one place - so you can see where money is made or lost and act before it's too late.
Financial Visibility that Matches Reality
Understand how delivery decisions impact margin and revenue, with live data tied directly to projects.
Delivery Oversight without Disruption
Track progress, capacity and delivery health in a way that supports teams, not slows them down.
Operational Structure that scales
Standardise how work runs across projects and teams, creating consistency as the agency grows.
Why Agency leaders Choose Magnetic
Magnetic gives agency leaders a real-time view of delivery and performance, instead of piecing it together after the month has closed.
Real-time visibility into delivery and margin
Early warning on budget and resourcing issues
Fewer manual processes across delivery and billing
Less overhead with integrated billing & timesheets
A single platform that scales with your agency
What magnetic covers
Everything you need to run the business side of your agency
Magnetic is more than project management. It's built to run the commercial and operational side of agencies, with everything in one platform.
Plan growth with clear visibility into workload
Magnetic shows the impact of new projects and pipeline on your team before you commit to new work. Leaders can see whether existing capacity is enough, or its it time to hire or scale back.
Utilisation forecasts
Role capacity planner
Resource capacity overviews
See Risks before clients do
Magnetic tracks budget, scope and delivery in real time, so you know if a project is over budget or behind schedule without waiting for end-of-month reports.
Live budget vs. actuals
Live margin %
Scope variance alerts
Profitability views
Bill accurately. Get paid faster. Protect cashflow
Invoicing in magnetic is tied directly to tracked work and project scope so invoices go out on time and revenue isn't missed. Agencies shorten billing cycles without reconcilling spreadsheets.
Retainer and project billing
Accounting intergrations
WIP / unbilled reports
Keep delivery connected to profit
Tasks in Magnetic don't just track work, they tie directly to budgets, timelines and billing. Leaders get clarity on where projects stand without digging through separate task boards.
Budget-linked tasks
Approvals & proofing
Subtasks & templates
Plan hiring & workload with live capacity
Drag-and-drop scheduling helps you assign people across projects and weeks with full visibility into capacity and conflicts.
Drag-and-drop scheduling
Skill/role matching
Conflict alerts
Capacity views
Make time entry effortless and billing accurate
Agencies lose profit when time isnt tracked or linked to billing. Magnetic's simple timesheets make it easy for teams to log hours, while leaders see exactly how time maps to revenue.
Billable vs. non billable tags
Data for invoicing
Automatic tracking reminders
Magnetic vs. Generic Agency Stacks
When projects, people and budgets live in different systems, leaders get a partial view. Magnetic connects them so you can run your whole agency with clarity.
Magnetic gives you
Real-time profitability per project
Overservicing alerts
Integrated capacity + delivery + billing
Executive reporting without spreadsheets
Fast, intuitive timesheet experience with reminders built in
Generic tools
Task lists without financial context
spreadsheets for budgets, timelines and invoicing
Disconnected systems and high admin costs
Delayed visibility into margin & resourcing
Excel spreadsheets for budgets, timelines, and tracking
Download the agency operations guide
A practical guide to how agencies structure delivery, finances and operations as they scale.
See it in action
Explore Magnetic
Take a self-guided tour to see how agencies use Magnetic.
.svg){kind=icon}
Replace multiple systems
Expert onboarding & support
Ongoing feature updates
Plan. deliver. improve. repeat
Visibility across the entire project lifecycle
From kickoff to completion, Magnetic keeps delivery, resourcing and financial performance connected.
Win
Set realistic budgets and margin expectations from the proposal stage.
Plan & Execute
See team availability, assign work fairly and know when to hire.
Deliver & Track
Monitor live profitability and over-servicing across while work is in motion.
Report & Grow
See which clients & project drive profit and adjust pricing or resourcing.
from our customers
Replacing 4-5 tools with one platform
Instead of juggling multiple systems for CRM, billing, time tracking and reporting, agency teams use Magnetic to manage everything in one place.
"What I love most: you don’t need 4 to 5 different tools to manage CRM, billing, project timelines, resource scheduling, finance and reporting. Magnetic simply brings everything under one roof, which keeps things clean, organised and visible across the entire team."
What I love most: you don’t need 4 to 5 different tools to manage CRM, billing, project timelines, resource scheduling, finance and reporting. Magnetic simply brings everything under one roof, which keeps things clean, organised and visible across the entire team.
Integrations
Connect Magnetic with the tools you already use
Magnetic integrates with CRM, finance and collaboration platforms, so your agency keeps the systems you need without duplicating work.
View all Integrations
%201.svg){kind=logo}
.svg%20(1)%201.png){kind=icon}
%203.svg){kind=logo}
.svg%201.svg){kind=logo}
Need to connect more tools? Connect Magnetic to 400+ more apps with Zapier
Compare magnetic
See how Magnetic Compares
Already using Basecamp, Trello or a mix of tools? See how Magnetic brings projects, people and finances into one connected system without the gaps
Get clear on profit, resourcing & delivery with Magnetic
See how agencies replace spreadsheets and disconnected tools with one clear system.
Free for 14 days
No-credit card required
4.5 stars on G2 and Capterra
FAQs
Everything you need to know about project management with Magnetic
We already use tools for projects, time and finance. Why add another?
Because profit sits in. the gaps. When projects, people and billing aren't connected, you can't see where money is being lost. Magnetic brings it into one system built for agencies.
How quickly can we get set up?
Most agencies are up and running within 2 weeks. We assist with data important and team onboarding so you can start seeing live margins right away.
Will my team actually use it?
Yes! Magnetic is built for agencies, not IT departments. Timesheets, scheduling and reporting are simple to use, so adoption sticks without endless training.
How does this help me as an agency leader?
It gives you a clear view of profitability, resourcing and pipeline health in one place - so you can make confident calls on hiring, client workload and growth without relying on spreadsheets.
Can Magnetic replace our spreadsheets and task tools?
Yes, Agencies typically replace multiple spreadsheets, task boards and scheduling tools with Magnetic. You keep one system of record for delivery & profit.
What kind of ROI should we expect?
Agencies using Magnetic reduce admin time by around 40%, cut over-servicing and often avoid unnecessary hires. The result is stronger margins and faster growth.
Related Blogs
