Keep projects on track, people balanced & billing accurate

Magnetic gives agency operations leaders real-time visibility into workload, budgets and delivery. No more chasing timesheets, switching between spreadsheets or running blind on capacity.

Free for 14 days

No-credit card required

Agencies using Magnetic Cut admin time by 40% and deliver projects with fewer overrruns.

4.5 stars on g2 & capterra

Case Study

The Magnetic Difference

Protect profit. deliver confidently. grow without extra overhead.

Magnetic connects projects, people and billing in one place - so you can see where money is made or lost and act before it's too late.

Margins in real-time

See whether projects are profitable while they're running, not weeks later.

Clear capacity visibility

Know who has bandwidth, who's overbooked and when a new hire is needed.

Over-servicing alerts

Track how much extra work is being delivered and where it's cutting into margin.

Smarter Decision making

Plan hiring, resourcing and growth with numbers you can trust.

Why Operations leaders Use Magnetic

Magnetic gives operations leaders one system for projects, people and billing - reducing manual admin and making it easer to keep project delivery on time and within budget.

Faster project kickoffs with templates and briefs

Deadlines met with workload visibility & alerts

Margin protection with live over servicing tracking

Less overhead with integrated billing & timesheets

Smarter hiring decisions with capacity forecasting

A single platform that scales with your agency

Get started with Magnetic

Agency management tools

Everything you need to run the business side of your agency

Magnetic is more than project management. It's built to run the commercial and operational side of agencies, with everything in one platform.

Assign work with a clear view into capacity

Magnetic shows who's available and who's overbooked so ops leaders can assign fairly and plan resources across projects.

Drag & drop scheduling

Availability by skill or person

One calendar for all projects

Track budget and delivery as work happens

Magnetic tracks budget, scope and delivery in real time, so you know if a project is over budget or behind schedule without waiting for end-of-month reports.

Live budget vs. actuals view

Client-ready stauts reports

Alerts when time exceeds scope

Keep timesheets simple and billing accurate

Magnetic makes it easy for teams to log hours, while ops leaders see exactly how time connects to project budgets and invoices.

Start-stop time capture

Connect time directly to tasks

Spot non-billable work

Time entry comments

Plan staffing & hiring with real utilisation data

Magnetic shows the impact of current and upcoming projects on utilisation. Leaders can decide whether to reassign staff, bring in freelancers orhire.

Resource forecasting

Drag & drop scheduling

Utilisation views by role or person

Tie tasks directly to budgets & deadlines

Tasks in Magnetic are connected to budgets and timelines, giving ops leaders the visibility to see how day-to-day work impacts deadlines and profitability.

Track progress against scope

Assign tasks by owner and due date

Store files, comments and approvals

Bill accurately. Get paid faster. Protect cashflow

Invoices are built directly from logged hours and project data. Billing goes our faster with fewer errors and finance and operations stay aligned.

Generate invoices automatically

Connect invoices directly to tracked time

Reduce billing delays

Magnetic vs. generic tools

Spreadsheets and task boards weren't built for agency operations. Magnetic combines projects, people and billing in one place - so you can deliver projects without blind spots.

Magnetic gives you

Budgets, timelines and scope in one place

Workload and capacity planning across teams

Timesheets tied directly to invoicing

Reporting that shows both delivery and margin trends

One system for projects, people & billing

Generic tools

Task lists without financial context

Spreadsheets for budgets and resourcing

Disconnected data across teams

Delayed or incomplete reporting

Multiple systems that never give a full picture

Plan. deliver. improve. repeat

Run projects with fewer surprises

When projects, people and budgets sit in one system, ops leaders know what's happening as it happens - from the first estimate to the final invoice.

Take a self-guided tour

Win

Build accurate budgets and resourcing plans before work begins

Plan & Execute

Assign projects with full visibility into resource availability and deadlines

Deliver & Track

Monitor budgets, hours and scope while work is underway

Report & Grow

See which clients and projects perform best and adjust processes

See it in action

Explore Magnetic with a self-Guided Tour

Replace multiple systems

Expert onboarding & support

Ongoing feature updates

Real Feedback

Real stories from teams transforming workflows with Magnetic.

What agency leaders say

4.5

Stars out of 5 on g2 and capterra

Magnetic has been an excellent choice for us. The system is easy to use and meets all of our tracking needs perfectly. I really appreciate that it’s customised to our specific requirements, which makes our workflows so much smoother.

11 July, 2025

Christine, M.

Small business

Operations Manager

"Powerful solution for our agency's team"

Kara Fox

Small-Business (50 / fewer emp.)

"Helps internal processes flow smoothly"

Neesha Hassan

Traffic Manager, small business

Connect Magnetic with the tools you already use

Magnetic integrates with CRM, finance and collaboration platforms, so your agency keeps the systems you need without duplicating work.

Email

Campaign Monitor

Google Calendar

Zapier

Xero

Ziflow

Lead capture

Gmail

Google

Microsoft Outlook

Slack

Zoho Mail

Timeboost

PowerBI

View all Integrations

Free for 14 days | No credit card required

See Just How Easy Managing Projects Can Be with Magnetic

Transform the way your agency manages projects. Streamline tasks, monitor progress, and deliver results effortlessly.

Try for free Book a demo

FAQs

Everything you need to know about project management with Magnetic

We already use task boards and spreadsheets. Why switch?

Because they don't connect budgets, people and billing and Ops leaders spend hours connecting things together. Magnetic keeps it all in one place.

How quickly can we get set up?

Most agencies are up and running within 2 weeks. We assist with data important and team onboarding so you can start seeing live margins right away.

Will my team actually use it?

Yes. Timesheets and scheduling are quick to complete, with reminders built in. Adoption sticks because the admin is lighter.

How does this help me as an operations leader?

It reduces manual reporting, keeps projects within budget and makes capacity clear, so you can plan work and spot issues earlier in the project lifecycle.

Can Magnetic replace our spreadsheets and task tools?

Yes, Agencies typically replace multiple spreadsheets, task boards and scheduling tools with Magnetic. You keep one system of record for delivery & profit.

What kind of results should we expect?

Agencies using Magnetic reduce admin time by around 40%, reduce missed billing and deliver projects with fewer budget overruns.

Related Blogs