.svg)
.svg)
.svg)
The Magnetic Difference
Fair workloads. confident delivery. Teams that thrive
Magnetic connects people, projects and capacity in one place - place - so you can see availabilility, spot risks and prevent overload before it happens.
Real-time capacity visibility
See availability across teams, track utilisation rates and spot where workloads are uneven.
Faster, simpler scheduling
Assign resources projects in seconds, with clear with clear visibility of deadlines & existing commitments
Smarter resource planning
Get notified when bookings overlap, timelines clash or a team member is at risk of being overbooked.
Reliable resource forecasting
Plan ahead for hiring, freelancer use, or team redistribution with forecasts based on live project data.
Why Production Teams love Magnetic
Magnetic helps agency traffic, studio and resourcing leads bring structure to scheduling, so deadlines stay on track and teams aren't overloaded.
Less time in spreadsheets - scheduling updates happen in minutes
Easier visibility into availability, overbooking or underutilisation
Easier conversations with teams - workloads are visible and fair
Cleaner handoffs with finance - timesheets & billing are connected
More headroom to plan ahead - hiring needs are back by live data
Agency management tools
Everything you need to Plan, schedule and allocate
From drag-and-drop scheduling, to capacity forecasting, Magnetic connects people and projects in one place, making it easier to allocate fairly and plan ahead.
Plan hiring & workload with live capacity
Drag-and-drop scheduling helps you assign people across projects and weeks with full visibility into capacity and conflicts.
Assign by role or skillset
Auto populate tasks
See Risks before clients do
Magnetic tracks budget, scope and delivery in real time, so you know if a project is over budget or behind schedule without waiting for end-of-month reports.
Live utilisation views
Department & Role filters
Billable % by role/team
Forecasted availabilty
Keep delivery connected to profit
Tasks in Magnetic don't just track work, they tie directly to budgets, timelines and billing. Leaders get clarity on where projects stand without digging through separate task boards.
Quick daily time entry
Auto Billable vs non billable tracking
Auto populate from tasks
Make time entry effortless and billing accurate
Agencies lose profit when time isnt tracked or linked to billing. Magnetic's simple timesheets make it easy for teams to log hours, while leaders see exactly how time maps to revenue.
Auto populate tasks
Auto populate tasks
Auto populate tasks
Auto populate tasks
Plan growth with clear visibility into workload
Magnetic shows the impact of new projects and pipeline on your team before you commit to new work. Leaders can see whether existing capacity is enough, or its it time to hire or scale back.
Auto populate tasks
Auto populate tasks
Auto populate tasks
Auto populate tasks
Plan growth with clear visibility into workload
Magnetic shows the impact of new projects and pipeline on your team before you commit to new work. Leaders can see whether existing capacity is enough, or its it time to hire or scale back.
Auto populate tasks
Auto populate tasks
Auto populate tasks
Auto populate tasks
Plan growth with clear visibility into workload
Magnetic shows the impact of new projects and pipeline on your team before you commit to new work. Leaders can see whether existing capacity is enough, or its it time to hire or scale back.
Auto populate tasks
Auto populate tasks
Auto populate tasks
Auto populate tasks
Magnetic vs. generic tools
Magnetic vs. generic tools
When projects, people and budgets live in different systems, leaders get a partial view. Magnetic connects them so you can run your whole agency with clarity.
Magnetic gives you
Live capacity visibility to see availability and utilisation
Alerts when someone is scheduled beyond their limits
Integrated scheduling, timesheets and delivery in one place
Forecasts for resources so you can plan ahead
A fast scheduling experience that speeds up workload updates
Generic tools
Task lists without workload context don't show capacity
Spreadsheets for planning & tracking that need constant updates
Disconnected systems and high admin costs
Delayed visibility into capacity means problems surface too late
No clear view of support needs makes planning difficult
Plan. deliver. improve. repeat
Stay in control of Schedules from Briefing to Delivery
Magnetic helps production and delivery teams co-ordinate projects faster, manage capacity clearly and keep cleitn work moving.
Win
Know upfront if you have the team available to deliver what sales promises.
Plan & Execute
See team availability, assign work fairly and know when to hire.
Deliver & Track
See workload changes in real time and adjust resources before bottlenecks hit.
Report & Grow
Understand team utilisation, plan hiring and avoid resource burnout while scaling.
See it in action
Explore Magnetic with a self-Guided Tour
.svg){kind=icon}
Replace multiple systems
Get structured onboarding & support
Benefit from ongoing feature updates
4.5
Stars out of 5 on g2 and capterra
Magnetic has been an excellent choice for us. The system is easy to use and meets all of our tracking needs perfectly. I really appreciate that it’s customised to our specific requirements, which makes our workflows so much smoother.
11 July, 2025
Christine, M.
Small business
Operations Manager
"Powerful solution for our agency's team"
Kara Fox
Small-Business (50 / fewer emp.)
"Helps internal processes flow smoothly"
Neesha Hassan
Traffic Manager, small business
Connect Magnetic with the tools you already use
Magnetic integrates with CRM, finance and collaboration platforms, so your agency keeps the systems you need without duplicating work.
Campaign Monitor
Google Calendar
Zapier
Xero
Ziflow
Lead capture
Gmail
.svg%201.svg)
Microsoft Outlook
Slack
Zoho Mail
Timeboost
PowerBI
.svg){kind=icon}
Free for 14 days | No credit card required
Better Resource Management Starts here
Transform the way your agency manages projects. Streamline tasks, monitor progress, and deliver results effortlessly.
FAQs
Everything you need to know about project management with Magnetic
We already use tools for projects, time and finance. Why add another?
Because profit sits in. the gaps. When projects, people and billing aren't connected, you can't see where money is being lost. Magnetic brings it into one system built for agencies.
How quickly can we get set up?
Most agencies are up and running within 2 weeks. We assist with data important and team onboarding so you can start seeing live margins right away.
Will my team actually use it?
Yes! Magnetic is built for agencies, not IT departments. Timesheets, scheduling and reporting are simple to use, so adoption sticks without endless training.
How does this help me as an agency leader?
It gives you a clear view of profitability, resourcing and pipeline health in one place - so you can make confident calls on hiring, client workload and growth without relying on spreadsheets.
Can Magnetic replace our spreadsheets and task tools?
Yes, Agencies typically replace multiple spreadsheets, task boards and scheduling tools with Magnetic. You keep one system of record for delivery & profit.
What kind of ROI should we expect?
Agencies using Magnetic reduce admin time by around 40%, cut over-servicing and often avoid unnecessary hires. The result is stronger margins and faster growth.
Related Blogs
